The Hotel at Auburn University
  • Auburn, AL, USA
  • 13.40
  • Hourly
  • Full Time

Role and Responsibilities

This position will perform multiple roles within the Accounting Department. The primary roles are payroll clerk and accounts receivable for all executive meeting and dining events.

Payroll Clerk

The Payroll Clerk is responsible for ensuring the timely and accurate reporting of timecard detail and payment of all employees. The Payroll Clerk processes all payroll adjustments, deductions and remittances to third parties.

  • Review Exceptions, Missed Punches, and Tardy Reports through the payroll system and distribute to managers. Confirm that all Critical Exceptions are cleared on a daily basis.
  • On the first business day of each week, run the prior week's Weekly Hours Report and distribute to management staff.
  • Ensure that managers enter all missed punches and make required punch corrections as per the adjustment sheets submitted by employees daily.
  • Input tips and banquet tip pool pay & service charges & balance with the Income Journal postings.
  • Enter Gross Sales and Reported Tips for all tipped employees & balance with the Income Journal postings.
  • Review Paid Time Off (PTO) Requests to ensure that managers are addressing all requests in a timely manner. Contact appropriate managers when PTO Requests have not been approved/denied within established parameters.
  • Upload all time data & misc. pay information, submit batch verification to Assistant Director of Finance for approval, and release batch by deadline for payroll processing by third-party service to meet pay date.
  • Maintain Payroll records for accounting and audit purposes.
  • Compute manual paychecks via online entry as needed and prepare checks for signature and distribution.
  • Maintain the PTO Benefit Balance for all employees. Provide a monthly reconciliation for distribution into the financial statements.

Accounts Receivable Clerk for Executive Meeting & Dining

The Accounts Receivable Clerk for Executive Meeting & Dining is responsible for the timely and accurate billing of customers, and the collection of executive dining and meeting receipts due hotel, following prescribed collection procedures.

  • Perform all Accounts Receivable tasks related to Executive Meeting and Dining events.
  • Print invoices when needed at conclusion of events, copy all related back-up and mail (e-mail) with statements as necessary.
  • Post/Coordinate all payments received via various AU payment methods, in addition to payments received from other organizations.
  • Notify management of all returned checks and utilize sales contacts when necessary to collect monies owed hotel.
  • Print weekly aging reports for review with Assistant Director of Finance, Director of Finance, and General Manager if requested.
  • Answer & log incoming charge inquiries. Research questions and post corrections as necessary. Email/mail/fax updated folio to guest as requested. Do not send folios to other than original guest without written release authorization from guest.
  • Post any banquet charges adjustments, rebates, etc.
  • Follow prescribed collection procedures to collect all monies owed hotel.

Other Duties

  • Provide additional assistance within the Accounting Department when requested.
  • Each associate is expected to carry out all reasonable requests by management which the associate is capable of performing.

Qualifications and Education Requirements

Payroll experience preferred. Hotel Accounts Receivable experience preferred.  Customer service experience required.

Preferred Skills

Microsoft Office proficient. Able to use a 10 Key.  Attention to Detail.  Customer service skills via telephone, email and in-person contact. 

 

 

 

The Hotel at Auburn University
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