The Hotel at Auburn University
  • Auburn, AL, USA
  • Full Time

Competitive Pay Rates, Health Insurance, Life Insurance, Supplemental Insurance, PTO, 401(K) w/ Match, Tuition Reimbursements, Complimentary Meals, Hotel Discounts


The culinary coordinator takes on the administrative responsibilities of the Culinary outlets. Manage and perform all office/secretarial functions and clerical duties of the Executive Chef. All clerical duties of the culinary and steward offices to include communicating with team members, maintaining all files, screening calls, processing necessary paperwork, scheduling interviews for new hires, copying and distribution of all necessary paperwork; Also assists chefs, assistants, and other culinary and stewarding team members.

Email/Verbal Communications with other departments

  • Process necessary reports, weekly/daily distribution of event orders, etc.
  • Perform the daily reconciliation of payroll edit Sheets and pass them to the Chef to be completed in Paycor.
  • Responsible for formatting weekly schedules with new dates and input events only.
  • Upload new upcoming schedules in Paycor to create accurate labor reports.
  • Prepares and types correspondence and fairly complex numerical/financial reports, as directed.
  • Prepares correspondence on behalf of management. Duplicates, copies, distributes, and mails materials for the department/office.
  • Uses the property's email system and maintains their email box, as is policy.
  • Performs edits to menus per seasonal changes.
  • Provide administrative assistance to the executive chef, Banquet Chef and Pastry Chef.
  • Assists in organizing the department calendar with divisional departmental meetings and training activities.
  • Assists in the management of special projects and event conception
  • Assist outlet chefs with administration duties
  • Responsible for the culinary uniform inventory / par
  • Orders and maintains office supplies.
  • Promptly answer the telephone using positive and clear English language, screen calls, assist hotel guests, and team members.
  • Responsible for updating all culinary 4DX boards and scheduling a weekly WIG session.
  • Attend mandatory meetings/training sessions.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATIONAL AND REQUIRED SKILLS:

  • Experience in a fast-paced hotel or restaurant, preferably in an F&B Administrative role
  • Experience in supervising /working with a large group of staff (20-25 Staff)
  • High knowledge of Microsoft Office, Excel, Power Point, Word, Outlook
  • Knowledge of POS systems
  • Knowledge of a basic culinary operation

 SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY:

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.

  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy to defuse anger and collect accurate information and resolve conflicts
  • Basic mathematical skills (addition, subtraction and multiplication) necessary to prepare daily departmental labor reports.
  • Ability to read clearly, speak and comprehend the English language as well as knowledge of grammar and punctuation to ensure proper letter composure and structure in order to prepare official correspondence on behalf of management for both external and internal communications verbally and in writing.
  • Ability to access and accurately order operating supplies for stewarding and culinary through our accounting department.
  • Ability to type 45 wpm
  • Ability to effectively transcribe information from handwritten memos and recordings. 
  • Hearing and visual ability to observe and detect signs of emergency situations 
  • Ability to operate and troubleshoot general office equipment including personal computer and copier.
  • Ability to grasp, lift and carry lightweight office supplies.
  • Ability to perform tasks in confined spaces.
  • Ability to sit in one place for long periods of time. 
  • Strong organizational skills.

Frequency Key: Rare - up to 1 hour, Occasional - 1-3 hours, Frequent - 3-6 hours, Constant - 6-8 hours 

Physical Activity                                  Frequency

Sitting                                                  Constant

Walking, climbing stairs                     Occasional

Crouching/Bending/Stooping            Occasional

Reaching                                              Occasional                                          

Pushing/Pulling                                   Rare

Near Vision                                          Constant

Far Vision                                            Constant

Hearing                                                Constant

Talking                                                 Constant                     

Lifting/Carrying( 10 lbs)                     Occasional

Travel                                                   Rare

All employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job related duties assigned by their supervisor.

This document does not create an employment contract, implies of otherwise, other than an "at will" employment relationship.

 

 

The Hotel at Auburn University
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